How to Set Up Recurring Billing With A Credit Card Machine?

22 minutes read

Setting up recurring billing with a credit card machine involves programming the machine to automatically charge customers on a regular basis for goods or services. This can be a convenient option for businesses that offer subscription-based services or products. To set up recurring billing, you will need to input the customer's credit card information into the machine's system, along with the terms of the recurring billing agreement. This typically includes the frequency of charges, the amount to be charged, and the duration of the recurring payments. Once the information is entered, the credit card machine will automatically process the charges at the designated intervals without the need for manual input. It is important to ensure that you comply with all relevant regulations regarding recurring billing and customer data security to protect both your business and your customers.

Best Credit Card Machine For Small Business in 2024

1
Shopify POS Go - Mobile Point of Sale Machine & System for Retail, Small Business - All-in-One Credit Card Reader, Terminal, Barcode Scanner, POS Software Device

Rating is 5 out of 5

Shopify POS Go - Mobile Point of Sale Machine & System for Retail, Small Business - All-in-One Credit Card Reader, Terminal, Barcode Scanner, POS Software Device

  • ALL-IN-ONE DEVICE – Designed for efficient, quick, user-friendly in-store transactions, this compact device acts as a complete POS terminal, barcode scanner, and card reader. Accept all payment types including cash, credit or debit cards, and digital wallets.
  • MOBILE CHECKOUTS - Close sales anywhere with this mobile wireless machine. Get everything you need to check out customers in the palm of your hand from the built-in barcode scanner to card reader, WiFi connectivity, and long battery life.
  • USER-FRIENDLY FEATURES - The touchscreen is easy to use and read, with a 5.5" HD display using strong Gorilla Glass 5. The barcode scanner and tap, chip, and swipe card reader functions are intuitive and powerful for quick, smooth operation.
  • SMART BUSINESS MANAGEMENT - Access your entire business from a single device. With this hand-held POS machine you can monitor sales, check inventory levels, update customer profiles, and view analytics.
  • REQUIRES SHOPIFY ACCOUNT - To use the Shopify POS Go, you need to have a Shopify account. New users can sign up for Shopify at shopify.com. Existing Shopify users can start using the Shopify POS Go right away by simply connecting it to your account.
2
Square Register - Powered by Square POS

Rating is 4.9 out of 5

Square Register - Powered by Square POS

  • Start selling right out of the box with payments processing, POS software and powerful hardware designed by Square. No extra tablet, apps or payment terminal required.
  • Accept all major cards at 2.6% + $0.10 per tap, dip, or swipe and get funds in your bank account as fast as the next business day. Plus, with Offline Mode, you can still take payments, even when your Wi-Fi is down.
  • Get expert phone support, protection from eligible chargebacks, and a 2-year limited warranty.
  • Customize your setup with two touchscreen displays: one for you and one for your customers
  • Grow your business with constantly improving point-of-sale software, including the Square Point of Sale app, Square Appointments, Square for Retail, and Square for Restaurants.
  • Plug in optional cash drawers, receipt printers, order ticket printers, or bar code scanners and get up and running instantly.
3
Square Terminal - Credit Card Machine to Accept All Payments | Mobile POS

Rating is 4.8 out of 5

Square Terminal - Credit Card Machine to Accept All Payments | Mobile POS

  • With Square Terminal, you can ring up sales, accept payments, and print receipts, all with one device. Use it at the counter or ring up customers anywhere in your store.
  • Accept all major credit and debit cards and pay one low rate with no hidden fees and no long-term contracts.
  • Process chip cards in just two seconds.
  • Get your money as soon as the next business day.
  • Use it cordlessly with the built-in battery, designed to last all day.
4
SumUp Solo + Printer Bundle - Credit Card Payment Card Reader. Full Touch-Screen Interface with Free SIM Card and Mobile Data (SumUp Solo + Printer)

Rating is 4.7 out of 5

SumUp Solo + Printer Bundle - Credit Card Payment Card Reader. Full Touch-Screen Interface with Free SIM Card and Mobile Data (SumUp Solo + Printer)

  • Issue receipts on-the-go with the lightweight pocket-sized device, and benefit from fast and fully thermal inkless printing with 800 receipts on a single charge.
  • Use the printer as a battery pack to kick in when your Solo’s running out of power. Both the reader and the printer stay ready to go with double fast charging and optimal power distribution.
  • Accept all major payment types from chip and contactless to Google Pay and Apple Pay.
  • View your transaction history, issue refunds and enable smart tipping directly on the device
  • Connect to Wi-Fi or use the free, unlimited data service and enjoy automatic software updates to make sure you’re always ready to take payments
5
Swivel Stand for Pax A35 Credit Card Machine Terminal Pin pad - Complete Kit - Sturdy and Durable - 4.7" Tall, Swivels and Tilts

Rating is 4.6 out of 5

Swivel Stand for Pax A35 Credit Card Machine Terminal Pin pad - Complete Kit - Sturdy and Durable - 4.7" Tall, Swivels and Tilts

  • SWIVEL & TILT FLEXIBILITY: The Stand swivels (Left and Right Turns) 330 degree and Tilts (up and down) 50 degree. Swivel gives the cashier flexibility to turn the device towards him/her to help the customers when needed without going to customer side. The tilt feature will adjust the correct angle to hold the Device based on counter height.
  • PACKAGE INCLUDES: This is a complete kit. The package includes the Base Stand with Back Plate to attach the credit card machine (pre assembled), Mounting Screws, Allen Key and Wrench (tools), Adhesive Glue Pad. You can either screw down on counter surface or use Adhesive Glue Pad where Screw is NOT possible, exable - glass counter.
  • PERFECT HEIGHT: The stand if perfect height of 4.7" for all counter level. It has enough clearance for Card Insert from button which can also be adjusted by tilt feature. Once you have the correct tilt position set, you can use the allen Key and Wrench to tight the screw so it won't tilt down anymore.
  • ADHESIVE GLUE PAD: A adhesive Glue Pad is included in each stand as an option to glue down the stand if the surface cannot use the screw (examble glass or marble). The glue pad is very strong to hold the stand as this is made for this purpose. If you ever need to remove the glue pad in the futire, simple slowly heat up the area (with hair dryer) and use a string/thread to workout to remove.
  • DURABILITY: The Stand is made out of robust mild steel with durable powder coated finish. It is very sturdy and durable.
6
Verifone VX520 Dual Comm Credit Card Machine- with Smart Card Reader

Rating is 4.5 out of 5

Verifone VX520 Dual Comm Credit Card Machine- with Smart Card Reader

  • Combines an ergonomic design, small footprint and unique cable management system
  • VX520 DC w/SC 128/32 MB (Dial/ ETH 128 / 32 MB STK) (non contactless) EMV
  • Part Number: M252-753-03-NAA-3
7
First Data FD150 EMV CTLS Credit Card Terminal with Wells 350 Encryption

Rating is 4.4 out of 5

First Data FD150 EMV CTLS Credit Card Terminal with Wells 350 Encryption

  • Chip Card / EMV / NFC Compatible
8
VeriFone Vx520 EMV CLTS 32MB Credit Card Terminal

Rating is 4.3 out of 5

VeriFone Vx520 EMV CLTS 32MB Credit Card Terminal

  • NO ENCRYPTION FOR DEBIT. NEED PIN PAD TO ATTACH WITH THE DEVICE TO WORK FOR DEBI
  • Verifone VX520 terminal with EMV reader, contactless reader, and dual com modem.
  • PCI COMPLIANT
9
Clover Mini POS System for Small Business, Credit Card Reader Anywhere Machine, Built in Printer - Requires Processing Account Through Advantage POS Store

Rating is 4.2 out of 5

Clover Mini POS System for Small Business, Credit Card Reader Anywhere Machine, Built in Printer - Requires Processing Account Through Advantage POS Store

  • A SMALL, POWERFUL POS FOR TIGHT SPACES: Run your business with the sleek and powerful Mini, a POS that fits in any space. Everything you need is right on the device.
  • LARGER TOUCH SCREEN: The upsized 8" touch screen has plenty of room to confirm orders, complete payments, and manage everything to run your business.
  • ACCEPT POPULAR PAYMENT TYPES: The Clover Mini makes it easy for customers to pay with swipe, dip, or tap. Credit or debit. And contactless payments like Apple Pay, Google Pay, and PayPal/Venmo.
  • START SMALL AND EXPAND AS YOU NEED TO: The Clover Mini works with all other Clover devices and can expand with accessories to build a complete system so your system can grow as your business grows.
  • Payments: Accepts chip, swipe, and contactless payments Screen: 8" LCD color touch screen Receipt printer: Built-in thermal dot receipt printer Security: Clover Security end-to-end encryption Connectivity: Wi-Fi, ethernet, and LTE connectivity Cash drawer: Optional add-on
  • READY OUT OF THE BOX: Comes with a receipt printer — all you need to get to work..-(note) Requires new processing account through Advantage POS Store for this package. Rate match guarantee with current credit card payment processor or flat rate of 2.6% and .10 cents a transaction.
10
symcode New POS PDA Thermal Receipt Printer 5.99" High Resolution and Clear Touch Screen Handheld PDA Printer Mobile POS Machine Terminal Printer Android 8.1 OS Built-in Google Play and NFC

Rating is 4.1 out of 5

symcode New POS PDA Thermal Receipt Printer 5.99" High Resolution and Clear Touch Screen Handheld PDA Printer Mobile POS Machine Terminal Printer Android 8.1 OS Built-in Google Play and NFC

  • Symcode New POS PDA Thermal Receipt Printer,5.99" High Resolution and Clear Touch Screen, 5MP camera and Wifi 5G/4G/3G/2G/GPS connectivity.40MM Diameter Paper Roll Capacity, Support Nano SIM+TF , With NFC card recognition.
  • 58mm POS Thermal Receipt Printer Android 8.1 OS,Usb: Support USB OTG.support developers to debug and use .Deca-core/10 cores MTK.
  • [ Control of Inventory ] This thermal receipt printer helps you keep better control of inventory, sales and profits, deliver tickets to your customers, create users, discounts, products by name, code or barcode and much more!
  • POS PDA Compatible with 99% of Android Apps, e.g. Loyverse(For Retail/Clothing), iREAP(For Retail/Inventory), CasierStock(For Shopping/Inventory Management), Kyte(For Mobile Sales), Pozool(Restaurant/Coffee Shop), allow accept order and print receipt in one POS.
  • Handheld PDA printer comes with Google Play and supports the following software, Shopify, Google Chrome, PDF, Loyverse, iREAP, and Kyte, Support Google Play software download.No need for secondary development.which allows accepting the order and print receipt in one POS , 90mm/s boosts 20% working efficiency.
  • POS Receipt Printer inside 3200mAh 7.6V battery lasts the whole day even in the most demanding situations.Work with android app, make bill printing, mobile payment, ordering, takeaway, queue control, marketing management, make all-in-one POS.
  • Terminal printer POS is portable, 0.7in body, 0.9lb weight , also with a 5.5-inch touch screen, also can scan 1D/2D.QR barcodes by the camera.(The camera mainly decodes 2D codes.and the ability to decode 1D codes is relatively weak) It is a combination of Bluetooth thermal printer and mobile phone, so that you can save your money and space, Widely used in food trucks, cafes, drink & food, pizza, bakery, restaurant, grocery store, fashion & boutique, convenience store, jewelry, carwash.


What are the best practices for securing customer data in a recurring billing system?

  1. Encryption: Use strong encryption methods to protect sensitive customer data, such as credit card information, during transmission and storage.
  2. Secure Payment Gateway: Use a trusted payment gateway that complies with industry standards and regulations for handling and storing payment information securely.
  3. Data Minimization: Only collect and store the minimum amount of customer data necessary for processing payments and providing services. Limit access to this data to only authorized personnel.
  4. Regular Security Audits: Conduct regular security audits and vulnerability assessments to identify and address any potential weaknesses in your system.
  5. Two-Factor Authentication: Implement two-factor authentication for accessing customer data and sensitive systems to add an extra layer of security.
  6. Employee Training: Provide regular training for employees on data security best practices, including how to handle customer data appropriately and securely.
  7. Regular Software Updates: Ensure that all software and systems used in the billing process are regularly updated with the latest security patches to prevent vulnerabilities.
  8. Data Backups: Regularly backup customer data to a secure, offsite location to protect against data loss in the event of a security breach or system failure.
  9. Access Control: Implement access control measures to restrict access to customer data based on the principle of least privilege, ensuring that only authorized personnel can view or modify sensitive information.
  10. Incident Response Plan: Develop and implement an incident response plan to quickly and effectively respond to any security breaches or data leaks that may occur.


How do I communicate changes to recurring billing policies to customers?

  1. Email communication: Send an email to all customers explaining the changes in the recurring billing policies. Clearly outline the changes, reasons for the changes, and any potential impacts on the customers.
  2. Update on the website: Update your website with the new recurring billing policies. Make sure to clearly state the changes and provide detailed information for customers to understand.
  3. In-app notifications: If you have a mobile app, consider sending push notifications to customers to notify them of the changes in the recurring billing policies.
  4. Social media announcement: Use your social media channels to communicate the changes to your recurring billing policies. Post updates on platforms like Facebook, Twitter, and Instagram to reach a wider audience.
  5. FAQ section: Update your frequently asked questions (FAQ) section on your website to address any concerns or questions customers may have about the changes in recurring billing policies.
  6. Customer support: Be available to answer any questions or concerns customers may have regarding the changes in billing policies. Provide clear and timely responses to ensure customer satisfaction.
  7. Follow-up communication: Follow up with customers after the changes have been implemented to ensure they understand and are comfortable with the new recurring billing policies. Offer further assistance if needed.


How do I choose a credit card machine for recurring billing?

When choosing a credit card machine for recurring billing, it is important to consider several factors to ensure that you select the best option for your business. Here are some key factors to consider when choosing a credit card machine for recurring billing:

  1. Compatibility: Make sure that the credit card machine you choose is compatible with the types of payment methods you plan to accept for recurring billing, such as credit cards, debit cards, and mobile payments.
  2. Features: Look for a credit card machine that offers the features you need for recurring billing, such as the ability to set up recurring payment schedules, store customer payment information securely, and generate detailed reports on recurring transactions.
  3. Security: Ensure that the credit card machine you choose is compliant with industry security standards, such as PCI DSS, to protect your customers' payment information and reduce the risk of fraud.
  4. Cost: Consider the cost of the credit card machine, including any upfront costs, monthly fees, transaction fees, and other charges associated with recurring billing. Compare pricing options from different providers to find the best value for your business.
  5. Customer support: Choose a credit card machine provider that offers reliable customer support to help you set up and troubleshoot any issues with recurring billing.


By considering these factors and conducting research on different credit card machine options, you can choose the best solution for your business's recurring billing needs.


What are the costs associated with setting up recurring billing?

There are several costs associated with setting up recurring billing for a business. These may include:

  1. Payment gateway fees: Most businesses will require a payment gateway to process recurring payments. Payment gateways typically charge a fee for each transaction processed.
  2. Subscription management platform: Businesses may also need to invest in a subscription management platform to help manage recurring billing processes. These platforms may charge a monthly or annual fee.
  3. Integration costs: Businesses may need to integrate their payment gateway and subscription management platform with their existing systems, which can involve development costs.
  4. Compliance costs: Businesses will need to ensure that they are compliant with data security regulations such as PCI DSS when handling sensitive customer payment information. This may involve additional costs for security measures.
  5. Customer service costs: Businesses will also need to allocate resources for customer service to handle any billing inquiries or issues that may arise.


Overall, the costs associated with setting up recurring billing will vary depending on the size and complexity of the business, as well as the chosen payment processing solutions.


What is the difference between automatic payments and recurring billing?

Automatic payments and recurring billing are similar in that they both involve setting up a regular payment schedule, but there are some key differences between the two:

  1. Automatic payments are initiated by the customer, who authorizes a business to withdraw funds from their account on a regular basis. This is typically done through a credit card or bank account. Recurring billing, on the other hand, is initiated by the business, which bills the customer on a regular basis without requiring specific authorization for each payment.
  2. Automatic payments are typically used for fixed amounts that are paid at regular intervals, such as monthly bills. Recurring billing, on the other hand, can vary in amount from one billing cycle to the next, depending on usage or other factors.
  3. With automatic payments, the customer maintains control over when and how much they pay, as they have the option to cancel or change the payment at any time. With recurring billing, the business has more control over the payment process, as they can set the amount and frequency of the billing without requiring the customer’s input for each payment.


Overall, the main difference between automatic payments and recurring billing is the initiation of the payment process – with automatic payments being customer-initiated and recurring billing being business-initiated.

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